HR Specialist

仕事内容: HR SpecialistIdeal Candidate Profile HJIS is seeking a detail-oriented, organized, and proactive HR Specialist to support the daily operations of the Human Resources function. The successful candidate will manage staff onboarding and offboarding, employee administration, housing arrangements, insurance and employment-related procedures, and general HR inquiries. The ideal candidate is proactive, dependable, and able to handle confidential information with discretion. They will work closely with employees, school leadership, external organizations, and internal departments to ensure smooth HR operations and provide effective support to HJIS staff. Key Responsibilities1. Staff Onboarding and Offboarding * Coordinate and complete staff onboarding and offboarding procedures, including: * Visa applications, renewals, and related documentation. * Social insurance procedures, including Shigaku Kyosai. * Employment insurance procedures through Hello Work. * Staff housing arrangements and related administrative procedures. * Arrival support and ward office registration procedures. * Workspace and office setup arrangements. * Transportation and commuting allowance applications. * Provide administrative guidance to new and departing staff and ensure required documentation is completed and submitted on time. 2. Staff Housing Administration * Manage staff housing procedures, including lease contracts, renewals, and related documentation. * Coordinate housing-related insurance, utilities, and other necessary arrangements. * Provide staff orientation regarding housing procedures and responsibilities. * Assist teachers with understanding and responding to official or administrative correspondence received at their apartments. 3. Employee Administration and Leave Management * Collect monthly work reports from part-time employees and share the information with relevant staff for salary processing. * Monitor and manage paid leave records for part-time employees. * Prepare and issue employment-related certificates and other official documents upon request. * Coordinate administrative procedures related to maternity leave, paternity leave, and leave arising from work-related accidents. * Maintain accurate employee records and ensure HR documentation is properly organized and updated. 4. HR Communication and Staff Support * Manage HR-related communications and respond to staff inquiries, directing matters to the appropriate departments when necessary. * Coordinate the handling and distribution of incoming correspondence and other administrative communications. * Provide administrative support for day-to-day HR operations and staff-related matters. * Assist staff with HR procedures, required documentation, and general employment-related inquiries. 5. Compliance and Administrative Support * Prepare and organize HR-related documents required for audits, inspections, and other compliance purposes. * Support the timely completion and submission of required employment, insurance, and immigration documentation. * Maintain accurate, confidential, and accessible HR records in accordance with school procedures and applicable requirements. * Coordinate with relevant internal departments and external organizations as necessary. 6. Other Duties * Perform other HR-related administrative duties as required. * Undertake other duties as reasonably requested by the HR Manager or Head of School (HoS).

求める人材: Required and Preferred QualificationsEducation and Experience * Bachelor's degree or equivalent experience in Human Resources, Business Administration, or a related field preferred. * Previous experience in HR administration, office administration, or a similar role is preferred. * Experience handling employee documentation, insurance procedures, or immigration-related paperwork in Japan is an advantage. * Familiarity with Japanese employment practices and administrative procedures is preferred. Knowledge, Skills, and Attributes * Strong organizational skills and attention to detail. * Good written and verbal communication skills in English. * Ability to manage multiple tasks and meet deadlines. * Strong interpersonal skills and willingness to support staff and respond to their needs.. * Ability to handle confidential and sensitive employee information with discretion. * Proactive, flexible, and able to work independently while collaborating effectively with colleagues. * High level of professionalism, reliability, and integrity.

月給27万5000円～37万5000円 給与: 昇給年1回、賞与年2回（6月、12月） 通勤手当

固定時間制 勤務時間・曜日: 契約社員 8:00‐17:00 (１時間休憩）

休暇・休日: 年間勤務日数：237日 年次有給休暇：日本の労働基準法に基づき付与 夏季休暇：5日間 Office Only Days：通常より短い勤務時間

【保険制度】 ・雇用保険 ・労災保険 ・健康保険 ・厚生年金 待遇・福利厚生: 私学共済

試用期間あり 試用期間：3か月 試用期間中の労働条件：同条件

その他: 雇用形態: 契約社員 給与: 275,000円 - 375,000円 月給 平均所定労働時間（1か月当たり）: 160時間